{"id":201,"date":"2011-11-16T12:37:17","date_gmt":"2011-11-16T12:37:17","guid":{"rendered":"https:\/\/lirgroup.heanet.ie\/wp\/index.php\/2011\/11\/16\/guidelines-for-organising-workshops\/"},"modified":"2018-02-19T12:23:50","modified_gmt":"2018-02-19T12:23:50","slug":"guidelines-for-organising-workshops","status":"publish","type":"page","link":"https:\/\/lirgroup.heanet.ie\/index.php\/guidelines-for-organising-workshops\/","title":{"rendered":"Guidelines for organising workshops"},"content":{"rendered":"

[et_pb_section bb_built=”1″ fullwidth=”on” specialty=”off” next_background_color=”#000000″ _builder_version=”3.0.103″ box_shadow_style=”preset3″ custom_css_main_element=”z-index: 800;” background_position=”bottom_left” custom_margin=”0px|0px|0px|0px” custom_padding=”0px|0px|0px|0px” background_image=”https:\/\/lirgroup.heanet.ie\/wp\/wp-content\/uploads\/2018\/02\/swan-plain3-TextOnly.svg” background_size=”contain” global_module=”731″][et_pb_fullwidth_menu admin_label=”Sub Pages Menu” global_parent=”731″ _builder_version=”3.0.103″ menu_id=”6″ submenu_direction=”downwards” fullwidth_menu=”off” background_layout=”light” box_shadow_style=”preset3″ custom_css_main_element=”z-index: 1000;” custom_margin=”0px|0px|0px|0px” custom_padding=”0px|0px|0px|0px” text_orientation=”right” background_position=”top_left” background_repeat=”repeat” background_size=”initial” \/][\/et_pb_section][et_pb_section bb_built=”1″ fullwidth=”on” specialty=”off” _builder_version=”3.0.103″ box_shadow_style=”preset3″ border_width_all=”1px” border_color_all=”#a8a8a8″ border_width_right=”0px” border_width_left=”0px” box_shadow_color=”rgba(0,0,0,0.17)” border_color_top=”rgba(168,168,168,0.62)” background_image=”https:\/\/lirgroup.heanet.ie\/wp\/wp-content\/uploads\/2018\/02\/pages_blue.jpg” custom_padding=”20px||20px|” prev_background_color=”#000000″ next_background_color=”#d2edf9″ global_module=”732″][et_pb_fullwidth_post_title global_parent=”732″ _builder_version=”3.0.103″ title=”on” meta=”off” author=”on” date=”on” categories=”on” comments=”on” featured_image=”off” featured_placement=”below” text_color=”dark” text_background=”off” title_font=”Montserrat||||||||” title_font_size=”60px” title_text_shadow_blur_strength=”0.3em” custom_margin=”0px|0px|0px|0px” custom_padding=”40px|0px|0px|0px” \/][\/et_pb_section][et_pb_section bb_built=”1″ next_background_color=”#ffffff” prev_background_color=”#ffffff” _builder_version=”3.0.103″ background_color=”#d2edf9″ box_shadow_style=”preset6″][et_pb_row][et_pb_column type=”4_4″][et_pb_text _builder_version=”3.0.103″ background_layout=”light”]<\/p>\n

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  1. Timing:\u00a0 Decide on a\u00a0 timeline for Workshops\u00a0 and\u00a0 advertise ideally four weeks in advance.<\/li>\n
  2. Save the Date: Pick a date and add it to various calendars<\/li>\n
  3. Adopt a Dripfeed strategy when promoting it through social media<\/li>\n
  4. Promotion: The event should be promoted two weeks in advance. through usual library networks and associations.<\/li>\n
  5. Venue:\u00a0Ideally the\u00a0 venue should be confirmed first before advertising the workshop, but this may not be possible in certain instance<\/li>\n
  6. Teams:A small team consisting of three people should be established with each person’s role clearly defined.\u00e2 This avoids any potential confusion or miscommunication at a later stage.<\/li>\n
  7. Presenter:\u00a0Initial contact with presenter should be made via email or phone, explaining who LIR are, the purpose of the workshop, and its intended audience.<\/li>\n
  8. Vouchers:\u00a0Gifts for Keynote speakers\/ presenters should be in the form of vouchers to an agreed value before hand.<\/li>\n
  9. Venues:\u00a0When booking a venue it is best to use a local person to book a local event.\u00a0Trinity College Dublin uses departmental cost codes which their own staff can purchase to book a venue.<\/li>\n
  10. Fees: \u00a0Non LIR members\u00e2 should be charged a flat rate of \u00a0\u20ac75 for a standard workshop, and more depending on the calibre or reputation of the presenter.However if sharing the costs of\u00a0 an event or speaker with another group a set fee should be agreed beforehand.<\/li>\n
  11. Reservations:\u00a0Bookings should be taken on \u00e2a first come first served basis.\u00e2 All participants who wished to attend should be emailed to confirm their booking.<\/li>\n
  12. On Day of Event: Arrive early at the venue introduce yourself to relevant staff and\u00a0 ensure all equipment is working properly.<\/li>\n
  13. Lists:\u00a0Have a list of all participants registered for the event.\u00a0 Issue name badges or sticky labels to each participant on arrival \u00e2so the presenter can easily identify them.<\/li>\n
  14. Catering: In terms of catering tea coffee and pastries should be included in half day events (small price to pay \u00e2to keep participants happy)<\/li>\n
  15. Costs:\u00a0To keep costs down for half day events participants should purchase their own lunch.\u00a0This should be communicated at the beginning of the session<\/li>\n
  16. Introductions:\u00a0Introduce the presenter and welcome everyone, outline briefly some general\u00a0 housekeeping rules and point out the location of the fire exits.<\/li>\n
  17. Receipts:\u00a0Pay for the presenters lunch and keep all receipts.\u00a0All Invoices for the event should be addressed to the LIR Treasurer.<\/li>\n
  18. Slides:\u00a0If the presenter is agreeable to having any slides from the workshop made available to participants, they should be placed on the LIR Wiki. This should be communicated to the audience prior to the workshop ending.<\/li>\n
  19. Evaluation:\u00a0In order to improve workshops or find out the types of events members require, it is necessary to get feedback from participants. The most efficient way is to obtain instant feedback by using an online tool<\/li>\n
  20. Certificates:\u00a0Attendance certificates should be made available to participants upon request.<\/li>\n<\/ol>\n

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    \n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div> Timing:\u00a0 Decide on a\u00a0 timeline for Workshops\u00a0 and\u00a0 advertise ideally four weeks in advance. Save the Date: Pick a date and add it to various calendars Adopt a Dripfeed strategy when promoting it through social media Promotion: The event should be promoted two weeks in advance. through usual library networks and associations. Venue:\u00a0Ideally the\u00a0 […]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-template-blank.php","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-201","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/pages\/201","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/comments?post=201"}],"version-history":[{"count":5,"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/pages\/201\/revisions"}],"predecessor-version":[{"id":955,"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/pages\/201\/revisions\/955"}],"wp:attachment":[{"href":"https:\/\/lirgroup.heanet.ie\/index.php\/wp-json\/wp\/v2\/media?parent=201"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}